City of Lyndhurst, Ohio Finance Committee
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April 19, 2010: Finance Committee

The Finance Committee will meet on Monday, April 19, 2010 at 6:15 P.M. to discuss the Lyndhurst Municipal Court Renovation Project.
Patrick A. Ward, Chairman
April 19, 2010: Finance Committee

The Finance Committee met Monday April 19 2010 at 6:15 p.m. Present were Council members Frey, Fisher, Gambatese, LoPresti, Marko, Schlessel and Ward. Also present were, Mayor Cicero, Law Director Murphy, Building Commissioner Kunz, Lyndhurst Municipal Court Judge Mary Kaye Bozza, Clerk of Courts Tina Furcsik and Marc Olsen of Bialosky + Partners Architects. The purpose of the meeting was to discuss the Municipal Court "Annex" renovation project and the changes to the contract which are on Council's agenda this evening.
The change orders have been presented as originating from four categories; unforeseen conditions, owner requested upgrades, owner requested changes and construction time extension.
During the course of the demolition and construction the contractor encountered some conditions that were not apparent or were not shown on existing drawings of the building. There was some rusted electrical conduit which needed to be replaced, some asbestos abatement and some electrical relocation. These changes total $6089.00.
During the course of the construction, the Court has taken advantage of the favorable original contract price as well as space utilization opportunities and other upgrade opportunities to maximize the flexibility, quality and ease of maintenance of the space being created. Judge Bozza pointed out that there are many things that one sees on paper that look very different once walls are built and spaces become defined in 3 dimension and this is a one-time opportunity to assure every space is taken full advantage of. Some of the requested upgrades were; changing the flooring in the Jury room/kitchen space from carpet to porcelain tile which is more durable and easily cleaned, replacing asbestos tile with VCT tile, making storage spaces wherever possible as well as added fabrication cost to fully use material which was already purchased. These changes totaled $44,111.00.
The changes requested by the Court were detailed as safety related upgrades in the form of added cameras, lock controls and buzzers some of which became necessary with the creation of the back corridor. These safety upgrades total $46,062.00.
The last change order is to cover additional compensation to the contractor for the sixty day extension of the contract. Since the added time extends from owner generated changes and not contractor related issues, the contractor is entitled to additional compensation for the added time on the job. This change amounts to $12,800.00.
Committee members asked questions with regard to the changes which were adequately answered. Chairman Ward indicated that, since the Court has been working most closely with the Building Commissioner and the Architect with the contractor it was necessary and helpful for Council to review the details and reasons for the requested changes. He thanked everyone for the information and the collective effort to assure a quality and usable result.
It was moved by Mr. Frey, seconded by Mr. Schlessel, that the Committee recommend Council approval of the four change-orders as presented. A voice vote was taken with all members voting "Aye".
With no further business to discuss, the meeting adjourned at 6:50 p.m.
Respectfully Submitted,
Patrick A. Ward.

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